Corporation for National and Community ServiceOITOIT202010-02-01T22:37:00Z2010-02-02T16:32:00Z2010-02-02T16:32:00Z1316515798CNCS13167581820511.0000

Corporation for National and Community ServiceFreedom of Information Act Annual Report

(October 1, 2008 – September 30, 2009)

Pursuant to 5 U.S.C. 552(e)(1)

I. Basic Information Regarding Report:1. Name, title, address, and telephone number of person(s) to be contacted with questions about the report:Angel M. Simmons FOIA Disclosure Officer Corporation for National and Community Service1201 New York Avenue, N.W.Room 10604AWashington, DC 20525

Phone:(202) 606-6671

asimmons@cns.gov2.Electronic link for access to the Report on the agency Web site.http://www.nationalservice.gov/home/foia/reports.asp 3.How to obtain a copy of the Report in paper form.To obtain a hard copy of this report, please contact the FOIA Disclosure Officer at the address in Section I.1. Or download a copy from the Internet site in Section I.2.

II. Making a FOIA Request:1. Name, address, and telephone number of all individual agency office that receives FOIA requests:Corporation for National and Community ServiceAttn: Angel M. Simmons / Corporation FOIA Disclosure Officer1201 New York Avenue, N.W., Room 10604AWashington, DC 20525

Phone: (202) 606-66712. Provide a brief description of why some requests are not granted and an overview of certain general categories of the agency’s records to which the FOIA exemptions apply.In a few instances, parts of a FOIA request are not released under Exemptions 5, 6, or 7. Exemption 5 is applied to document requests for inter- or intra- agency communications. Exemptions 6 and 7C were applied when a requester asked for personal information such as a person’s address, phone number, age, date of birth, race, ethnicity, marital status, disability, education level, and/or other information that would result in an unwarranted invasion of privacy.

III. ACRONYMS, DEFINITIONS, AND EXEMPTIONS :

1.Provide any agency-specific acronyms or terms used in this Report.

CNCS – Corporation for National and Community ServiceCorporation - Corporation for National and Community ServiceOIG- Office of the Inspector GeneralWorking days – actual days counted to determine the Corporation’s processing time (excluding weekends and legal holidays).2.Include the following definitions of terms used in this Report: a.Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.b.Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.c.Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response. d.Component – for agencies that process requests on a decentralized basis, a “component” is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency. e.Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester. f.Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA. g.FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a “third-party” request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., “first-party” requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act “systems of records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report. Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)h.Full Grant – an agency decision to disclose all records in full in response to a FOIA request.i.Full Denial – an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.j.Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7. k.Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis. i.Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations. ii. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested. iii.Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested. l.Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason. m.Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects. n.Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.o.Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.p.Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals. q.Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).3.Include the following concise descriptions of the nine FOIA exemptions:a.Exemption 1: classified national defense and foreign relations informationb.Exemption 2: internal agency rules and practicesc.Exemption 3: information that is prohibited from disclosure by another federal lawd.Exemption 4: trade secrets and other confidential business informatione. Exemption 5:inter-agency or intra-agency communications that are protected by legal privilegesf.Exemption 6: information involving matters of personal privacyg.Exemption 7:records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individualh.Exemption 8: information relating to the supervision of financial institutionsi.Exemption 9:geological information on wellsIV.Exemption 3 Statutes A.Exemption 3 Statutes Relied upon to Withhold InformationStatuteType of Information WithheldCase CitationsNumber of Times Relied upon per ComponentTotal Number of Times Relied upon by AgencyN/AN/AN/AN/AN/AV.FOIA Requests A.Received, Processed and Pending FOIA Requests Number of Requests Pending as of Start of Fiscal YearNumber of Requests Received in Fiscal YearNumber of Requests Processed in Fiscal YearNumber of Requests Pending as of End of Fiscal Year

AGENCY OVERALL071637PAGE 1PAGE 20B. (1)Disposition of FOIA Requests – All Processed Requests

Number of Full Grants

Number of Partial Grants/ Partial Denials

Number of Full Denials Based on Exemptions

Number of Full Denials Based on Reasons Other than Exemptions

No Records

All Records Referred to Another Component or Agency

Request Withdrawn

Fee-Related Reason

Records not Reasonably Described

Improper FOIA Request for Other Reason

Not Agency Record

Duplicate Request

Other

*Explain in chart below

TOTALCNCS

59OIG

AGENCY OVERALL3611190500100063B. (2)Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions” from Section V, B (1) Chart Description of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied uponTOTALN/AN/AB. (3)Disposition of FOIA Requests – Number of Times Exemptions Applied

Ex.

Ex.2

Ex. 3

Ex. 4

Ex. 5

Ex. 6

Ex. 7(A)

Ex. 7(B)

Ex. 7(C)

Ex. 7(D)

Ex. 7(E)

Ex. 7(F)

Ex.8

Ex.9

AGENCY OVERALL00006500300000VI.ADMINISTRATIVE Appeals of Initial DETERMINATIONS of FOIA Requests Number of Appeals Pending as of Start of Fiscal YearNumber of Appeals Received in Fiscal YearNumber of Appeals Processed in Fiscal YearNumber of Appeals Pending as of End of Fiscal Year0000Disposition of Administrative Appeals – All Processed AppealsNumber Affirmed on AppealNumber Partially Affirmed & Partially Reversed/Remanded on AppealNumber Completely Reversed/Remanded on AppealNumber of Appeals Closed for Other ReasonsTOTAL00000C. (1)Reasons for Denial on Appeal – Number of Times Exemptions Applied

Ex.1

Ex.2

Ex. 3

Ex. 4

Ex. 5

Ex. 6

Ex. 7(A)

Ex. 7(B)

Ex. 7(C)

Ex. 7(D)

Ex. 7(E)

Ex. 7(F)

Ex.8

Ex.900000000000000C. (2) Reasons for Denial on Appeal – Reasons Other than Exemptions No RecordsRecords Referred at Initial Request LevelRequest WithdrawnFee-Related ReasonRecords not Reasonably DescribedImproper Request for Other ReasonsNot Agency RecordDuplicate Request or AppealRequest in Litigation Appeal Based Solely on Denial of Request for Expedited ProcessingOther

*Explain in chart below00000000000C. (3)Reasons for Denial on Appeal – “Other” Reasons from Section VI, C (2) Chart Description of “Other” Reasons for Denial on Appeal from Chart C (2) & Number of Times Those Reasons Were Relied uponTOTALN/AN/AC. (4)Response Time for Administrative AppealsMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of Days0000C. (5)Ten Oldest Pending Administrative Appeals

Date of Receipt of Ten Oldest AppealsDate000000000

Number of Days Pending#000000000

Oldest Appeal

Oldest AppealVII.FOIA REQUESTS: RESPONSE TIME FOR PROCESSED and Pending Requests A.Processed Requests- Response Time for All Processed Perfected RequestsSimpleComplexExpedited processingMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysAGENCY OVERALL69.72<14000000000Processed Requests – Response Time for Perfected Requests in Which Information Was Granted SimpleComplexExpedited PROCESSINGMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysAGENCY OVERALL610.10<14000000000C.Processed Requests – Response Time in Day Increments2Simple Requests

1-20 Days

21-40 Days

41-60 Days

61-80 Days

81-100 Days

101-120 Days

121-140 Days

141-160 Days

161-180 Days

181-200 Days

201-300 Days

301-400 Days

401+ Days

TOTAL

AGENCY OVERALL5350000000000058Requests Granted Expedited Processing

1-20 Days

21-40 Days

41-60 Days

61-80 Days

81-100 Days

101-120 Days

121-140 Days

141-160 Days

161-180 Days

181-200 Days

201-300 Days

301-400 Days

401+ Days

TOTAL

AGENCY OVERALL000000000000002 The CNCS does not use multi-track processing for FOIA requests and did not process any requests on an expedited basis.D.Pending Requests – All Pending Perfected RequestsSimpleComplexExpedited PROCESSINGNumber PendingMedian Number of DaysAverage Number of DaysNumber PendingMedian Number of DaysAverage Number of DaysNumber PendingMedian Number of DaysAverage Number of DaysAGENCY OVERALL7 34150000003 All pending CNCS FOIA requests as of end of FY 2010Pending Requests – Ten Oldest Pending Perfected RequestsAgency Overall

Oldest Request and Number of Days Pending9th 8th 7th 6th 5th 4th 3rd 2nd

Oldest Request and Number of Days Pending

Date

Number of Days009/29/09109/24/09409/15/091109/15/091109/14/09128/21/09278/5/0939VIII.REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER A.Requests for Expedited Processing Number Granted Number DeniedMedian Number of Days to AdjudicateAverage Number of Days to AdjudicateNumber Adjudicated Within Ten Calendar DaysAGENCY OVERALL00000B.Requests for Fee Waiver Number Granted Number DeniedMedian Number of Days to AdjudicateAverage Number of Days to AdjudicateAGENCY OVERALL0000IX.FOIA PERSONNEL AND COSTS A.PersonnelB.CostsPERSONNELCosts Number of “Full-Time FOIA Employees”

Number of “Equivalent Full-Time FOIA Employees”Total Number of “Full-Time FOIA Staff”

(The sum of Columns 1 & 2)Processing Costs

(At initial request and appeal levels)Litigation-Related CostsTotal CostsAGENCY OVERALL011

$1,040.400

$1,040.40 X.FEES COLLECTED FOR PROCESSING REQUESTSTotal Amount of Fees CollectedPercentage of Total CostsAGENCY OVERALL00XI.FOIA REGULATIONS Agencies must provide an electronic link to their FOIA regulations, including their fee schedule. HYPERLINK "http://www.nationalservice.gov/home/foia/regulation.asp" http://www.nationalservice.gov/home/foia/regulation.asp XII.BACKLOGS, CONSULTATIONS, AND COMPARISONS SEQ CHAPTER \h \r 1A. Backlogs of FOIA Requests and Administrative AppealsNumber of Backlogged Requests as of End of Fiscal YearNumber of Backlogged Appeals as of End of Fiscal YearAGENCY OVERALL20Consultations on FOIA Requests – Received, Processed, and Pending Consultations

Number of Consultations Received from Other Agencies that Were

Pending

at Your Agency as of

Start

of the Fiscal Year

Number of Consultations

Received

from Other Agencies During the Fiscal Year

Number of Consultations Received from Other Agencies that Were

Processed

by Your Agency During the Fiscal Year

Number of Consultations Received from Other Agencies that Were

Pending

at Your Agency as of

End

of the Fiscal Year

AGENCY OVERALL0110C.Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency Agency Overall

Oldest Consultation and Number of Days Pending9th 8th 7th 6th 5th 4th 3rd 2nd

Oldest Consultation and Number of Days Pending

Date

Number of DaysN/AN/AN/AN/AN/AN/AN/AN/AN/AD.Comparison of Numbers of Requests from Previous and Current Annual Report – Requests Received, Processed, and BackloggedNUMBER OF REQUESTS RECEIVEDNUMBER OF REQUESTS PROCESSED Number Received During Fiscal Year from Last Year’s Annual ReportNumber Received During Fiscal Year from Current Annual ReportNumber Processed During Fiscal Year from Last Year’s Annual ReportNumber Processed During Fiscal Year from Current Annual ReportAGENCY OVERALL47714763

Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual ReportNumber of Backlogged Requests as of End of the Fiscal Year from Current Annual ReportAGENCYOVERALL02E.Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals Received, Processed, and Backlogged

NUMBER OF APPEALS RECEIVEDNUMBER OF APPEALS PROCESSED

Number Received During Fiscal Year from Last Year’s Annual ReportNumber Received During Fiscal Year from Current Annual ReportNumber Processed During Fiscal Year from Last Year’s Annual ReportNumber Processed During Fiscal Year from Current Annual ReportAGENCYOVERALL0000

Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual ReportNumber of Backlogged Appeals as of End of the Fiscal Year from Current Annual ReportAGENCYOVERALL00